Management Reports

Inglewood Travel’s Accounting Department is able to offer our corporate clients over 60 various types of management reports to enable you to proactively manage your travel expenses and programs. Our back room accounting system also has the capability of designing and customizing reports to fit your needs, allowing a more solid foundation for budget planning and improved travel forecasting. These reports are delivered to our customers electronically using the latest technology, thus eliminating endless piles of paperwork.

Many types of reports are available to you and we have listed a few of the most requested reports along with a brief explanation of their content.

1. Executive Summary Report (click for sample report) is a numeric as well as graphic analysis. This report compares two accounting periods and gives you an overall analysis of airfare, car, and hotel expenditures along with total number of airline tickets purchased, number of car days rented, and number of hotel nights confirmed.

2. Airline Summary Analysis Report (click for sample report) compares two accounting periods to give you the total number of airline (and rail) ticket transactions and total sales spent with each individual carrier during the designated period(s).

3. Credit Card Reconciliation Report sorts all airline and rail ticket and service fee charges by individual credit cards in a designated accounting period. It shows the passenger name, departure date, transaction date, itinerary, ticket number and ticket cost. Then each individual credit card is sub-totaled and the report shows a grand total of all credit card airline and service fee expenditures combined at the end. Many of our clients use this report in conjunction with reports from the credit card vendor to reconcile their statements each month.

4. Travel By Department Report sorts all airline and rail ticket and service fee charges by a sort code or "department code" that you, the client, will determine. The code can be a numeric, alpha, or combination of both. This report is for a designated accounting period and shows the passenger name, departure date, transaction date, itinerary, ticket number and ticket cost. Then each department code is sub-totaled and the report shows a grand total of all department airline and service fee expenditures combined at the end.

5. Fare Refusal Report has become a very popular tool among corporate clients for checking to see who is declining lower airfares being offered to them and the reason why. It also allows you to see how much money your company has lost because lower fare options were declined. This report is for a designated accounting period and sorts all airline/rail transactions by a "reason code". Each reason code is numeric and coincides with a specific reason as to why the lower priced ticket was declined. You can use our list of reason codes or you can create codes of your own. This report shows the passenger name, departure date, transaction date, itinerary, cost of ticket purchased, cost of lower priced ticket offered, total amount lost by not taking the lower fare, and the refusal code & reason. Each refusal code is sub-totaled and the report shows a grand total of all refusal code airline/rail expenditures combined at the end.

Vacation Travel Services: (301) 858-0226 • (410) 451-4270 • 1-877-475-7528 Corporate Travel Services: (301) 858-0230 • (410) 451-8470 • 1-800-873-6446
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